What to Consider when Implementing Medical Transcription Voice Recognition Software

There are several companies in the market which are offering Medical transcription voice recognition software's, its better of you compare those software's first and depending on your need and their features, decide which one will be the best for your organization.

If the medical transcription voice recognition software needs training more than a few hours, then there is a possibility that it will be difficult to implement it and the chances of success are also less. But don't make it the only factor to affect your decision, as sometimes few of them needs a little training first but then they are very cool to use and have great performance. Make sure the training is focused on accessing voice recognition system from within the EHR system, rather than dealing with individual voices.

ü  Then compare their accuracy levels, choose the software which is more accurate in providing the transcripts.

ü  Whether it supports the EMR system or not, such as navigation and dictation inside the EMR software, review of systems, records of present and past illness, assessment and plans.

ü  How wide vocabulary it has so that you can dictate with confidence using your specialty's terms and vocabulary.

ü  How well the medical voice recognition software works with the people having regional accent, as it requires advanced adaptation techniques and accent specific acoustic models.

ü  How easily it navigates in the EMR system

ü  Whether it has automatic form filling feature or not

ü  Whether User can use personal voice commands to browse faster.

Look for the features which match your expectations, so that it will help you in increasing the productivity and efficiency of your medical facility. Some of the major benefits which you will get while using the best voice recognition system are:

·         You can spend more time on patients

·         Dictate faster and more accurately

·         You can eliminate transcription costs

·         You can easily dictate in your own accent and using your speciality's terms

·         It will improve clinician satisfaction

·         You can dictate anywhere in your EMR

·         It will accelerate the adaptation of EMR systems

 

Significance of Using Medical Voice Recognition Software

To get the best from any technology, it's important that it fulfills the expectations of the whole organization including the administration, medical staff and other departments. If you are going to implement Medical voice recognition software in your healthcare facility, it's recommended to implement it in a single department as first, if the results are positive and you can see the successful implementation of the technology in that department then you can add more departments one by one for the implementation of voice recognition software.

The reasons behind using voice recognition software are listed below.

Ø  It improves the turnaround time. In several facilities the transcription turnaround delays are in the range of 24 to 48 hours or even more. And when the treatment decision is depended on this information, the delay in the information can be very harmful for the patient. Medical voice recognition software's has the ability to cut short this delay in time. One can easily dictate, edit and sign the reports in a single step within minutes and the reports can be faxed to the concern physician even before the patient reaches his home.

Ø  It helps in reducing costs as it increases the productivity and there is no need of any MT editor to review the transcript.

Ø  It reduces the possibility of having an error. It ensures more than 90% of accuracy in all the reports.

Ø  It reduces the time taken while providing the information of patient to the concern healthcare provider. It provides improved, timely medical decisions in all the cases, which can save lives of several patients' during an emergency. Even it can also be used for reducing patient care days and for substantially improving patient outcomes.

Ø  Medical voice recognition software, also allows the physicians to listen the previously dictated recordings with full audio controls, which might be very helpful in case the patient is referred to another physician.

Ø  One can easily search for the patients work lists, and other related information's

Ø  Physicians can securely transfer voice files to discuss with other specialists automatically or manually.

Benefits of Voice Recognition in the Medical Sector

Apart from giving the benefits for storing data Healthcare voice recognition software's helps in providing financial benefits too.

Some of the benefits of using Voice recognition medical are listed below:

·         Reusable data, voice data can be used just like any other data. Even these voice data offers accurately coded and documented care which can be reused at the time of readmissions and also can immediately be used for billing purposes.

·         It provides a lot of flexibility to the facility. Voice recognition in the medical industry is not meant for a single device, its cloud based software which gives the freedom to user to operate it or share any profile from anywhere. Physicians can study the case no matter where they are sitting, which reduces the time of delivery of care and recording of care in the most accurate way. This means they have to face less challenges which might arise from an audit as they have each and every record handy with them

·         Less medical errors, clinical documentation is important when a physician refers a patient to another physician. There should be proper hand-off care and one physician should provide proper understanding of his patient's case history to another physician. The best way to do this is by recording all the information in the form of words. Most of the hospitals used a template based structure in which there are drop down boxes, checklists, etc are used to fill the patients details, which might not provide the exact information about the patient. The chances of errors are more here. So now healthcare voice recognition software's are used to capture physician's own words, tone and explanations, which maintains the accuracy of the patients file. Eliminating those medical errors, saves a lot of money

·         It also increases the productivity of the organization. There are several physicians who have stated that after using the recognition medical software's, they can provide more help to the patients as they can see one third more patients on daily basis. As using this software is far better than the previously used structured template method and saves there time.

·         The accuracy rates using the healthcare voice recognition technology is unparalleled.

How does Speech Recognition Technology in Healthcare Speed up the Patient Care?

In this age, healthcare facilities put more emphasis on the safety of patients first, therefore to fasten the process of patient care most of the hospitals are started using medical transcription voice recognition software, which speeds up the whole process. It also eliminates all the paper work involved in the procedure and saves physicians as well as patient's time.

Some of the advanced EHR installations also have the feature of voice commands, using which the user can skip the pages of any record without using the keys of the laptop or without using the mouse. This feature is meant to maximize the efficiency of patient care. Still, implementation of Speech recognition technology in healthcare might need some extra effort.

IT team gives the physicians and nurses a copy of the medical transcription voice recognition software, so that they can train it to recognize their voices. They can even practice at home and once they are done with it and the software works well with their voice, the voice profiles can be put on the network of the healthcare facility. Apart from this, a complete training session is provided to all those who are going to use the software, before installing it in the systems of the facility.

Although the success of a using a speech recognition technology in healthcare not only depends upon the training provided to the users, but also depends on how well the back end supports the tool. It's important that the network is centralized and the physician can access his voice profile from any machine in the facility, then he would like to use the software without getting irritated. But in case he is not able to access it properly, good software will fail to work and will even hamper the work in your facility.

After implementing the software, it will take time for the users to get use of it, as they are still more comfortable writing notes and texts. They use to dictate earlier to the nurses but not with this technology, they feel a little awkward to work with it. So have patience and keep encouraging them to use it and you will see the change yourself.